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What Is The Best Workflow To Manage Recurring Tasks In Todo Txt?
While organizing my todo.txt tasks, I got overwhelmed by daily standups and weekly reports and need a smarter repeat template.
2025-09-02 00:18:17
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RedBird
Favorite read:
I Was His To-Do List
Novel Fan
HR Specialist
For recurring tasks in todo.txt, I just append a recurrence tag like after the task and then have a simple script that checks my file and creates the next instance when I mark one complete. It's manual but keeps the system lightweight. That reminds me of the ridiculous scheduling in 'Domineering Billionaire’s Maid' where the protagonist has to manage a constantly shifting list of insane demands from her boss, which is weirdly relatable to anyone juggling repeating tasks under pressure.
2026-07-20 11:50:06
96
Aiden
Favorite read:
Seven-Day Loop
Active Reader
Chef
If I had to describe my simplest, low-effort method: keep recurrents explicit, automate the boring bits, and schedule a short weekly tidy.
I mostly annotate recurring tasks with rec:weekly or rec:30d and always give them a clear due: date. When I complete one, I either let 'todo.sh' recreate the next occurrence automatically, or I run a tiny one-liner that finds tasks with rec: and appends the next due date. For phones I use a synchronizing app that reads the same file, so I can tap and mark done on the go.
For people who don’t want scripts, a clean manual ritual works: every Sunday scan for tasks tagged rec:, update their due: dates a month or week ahead, and remove ones that aren’t needed anymore. It’s a bit more hands-on but keeps the file readable and lets you revise cadence without wrestling with code. Personally, I like starting the week knowing my recurring chores are already queued up, and I tweak frequencies as life changes.
I mostly annotate recurring tasks with rec:weekly or rec:30d and always give them a clear due: date. When I complete one, I either let 'todo.sh' recreate the next occurrence automatically, or I run a tiny one-liner that finds tasks with rec: and appends the next due date. For phones I use a synchronizing app that reads the same file, so I can tap and mark done on the go.
For people who don’t want scripts, a clean manual ritual works: every Sunday scan for tasks tagged rec:, update their due: dates a month or week ahead, and remove ones that aren’t needed anymore. It’s a bit more hands-on but keeps the file readable and lets you revise cadence without wrestling with code. Personally, I like starting the week knowing my recurring chores are already queued up, and I tweak frequencies as life changes.
2025-09-05 18:42:17
45
Jack
Favorite read:
What's Ongoing Can't Be Forever
Reviewer
Translator
Routine matters to me, so I set up a workflow that’s repeatable and forgiving.
I maintain two files: todos.txt for daily actionable items and templates.txt for recurring templates. Templates contain the skeletons: Pay electricity +Home rec:monthly priority (B) due:YYYY-MM-DD. Each Sunday I run a short script that reads templates.txt and uses rules to instantiate tasks into todos.txt for the coming week or month. This avoids surprises and keeps the living todo.txt file compact.
When I need instant automation, I rely on the CLI features of 'todo.sh' where available — its rec: handling is handy — otherwise I use a tiny Python script leveraging python-dateutil to compute next occurrences (taking care of month rollovers and end-of-month semantics). Edge cases like "every 28 days" vs "monthly on the 28th" are explicit in my templates so I don’t have to debug later. I also tag recurring tasks with +project and @context to make focused filters trivial, and back everything up with git so I can audit and revert unintended changes.
I maintain two files: todos.txt for daily actionable items and templates.txt for recurring templates. Templates contain the skeletons: Pay electricity +Home rec:monthly priority (B) due:YYYY-MM-DD. Each Sunday I run a short script that reads templates.txt and uses rules to instantiate tasks into todos.txt for the coming week or month. This avoids surprises and keeps the living todo.txt file compact.
When I need instant automation, I rely on the CLI features of 'todo.sh' where available — its rec: handling is handy — otherwise I use a tiny Python script leveraging python-dateutil to compute next occurrences (taking care of month rollovers and end-of-month semantics). Edge cases like "every 28 days" vs "monthly on the 28th" are explicit in my templates so I don’t have to debug later. I also tag recurring tasks with +project and @context to make focused filters trivial, and back everything up with git so I can audit and revert unintended changes.
2025-09-08 11:16:52
45
Quinn
Favorite read:
Repeated Past!
Novel Fan
Police Officer
Honestly, my favorite workflow for recurring tasks in todo.txt is the one that mixes a bit of automation with a tiny bit of ritual — it keeps things reliable without turning my life into a robot.
I usually keep recurring tasks marked with an explicit tag like rec:daily or rec:monthly and always attach a due:YYYY-MM-DD. For example: (A) Pay rent +Home due:2025-09-01 rec:monthly. I use the 'todo.sh' script because it understands rec: out of the box: when I mark a recurring task done, the CLI can automatically create the next instance with the new due date. That saves me from manually re-adding stuff. For tasks I want hidden until they’re relevant (like a subscription renewal far in the future) I use wait:YYYY-MM-DD so my everyday list stays clean.
For anything more bespoke I run a small helper script (a 50-line bash or Python script) on completion or as a daily cron job: it scans for completed items with rec:, calculates the next due date using dateutil or GNU date, and appends a new todo line. I keep my todos in a git repo and sync via Dropbox/Nextcloud so I don’t lose history. Finally, I build a couple of aliases: one to list only overdue recurring items, one to nuke stale ones, and a weekly habit check with a filter like grep rec: | grep -v done, which helps me catch quirks. It’s simple, resilient, and still feels human-sized.
I usually keep recurring tasks marked with an explicit tag like rec:daily or rec:monthly and always attach a due:YYYY-MM-DD. For example: (A) Pay rent +Home due:2025-09-01 rec:monthly. I use the 'todo.sh' script because it understands rec: out of the box: when I mark a recurring task done, the CLI can automatically create the next instance with the new due date. That saves me from manually re-adding stuff. For tasks I want hidden until they’re relevant (like a subscription renewal far in the future) I use wait:YYYY-MM-DD so my everyday list stays clean.
For anything more bespoke I run a small helper script (a 50-line bash or Python script) on completion or as a daily cron job: it scans for completed items with rec:, calculates the next due date using dateutil or GNU date, and appends a new todo line. I keep my todos in a git repo and sync via Dropbox/Nextcloud so I don’t lose history. Finally, I build a couple of aliases: one to list only overdue recurring items, one to nuke stale ones, and a weekly habit check with a filter like grep rec: | grep -v done, which helps me catch quirks. It’s simple, resilient, and still feels human-sized.
2025-09-08 14:07:09
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Read NowRelated Questions
How should I structure projects in todo txt for multiple tasks?
2 Answers2025-09-02 20:35:36
When my todo.txt list starts to look like a chaotic comic crossover, I switch into director mode and give every project a clear stage and cast. I like to treat each project as a short story: one headline milestone, a handful of actionable scenes (tasks), and a place to stash notes. In practice that means using consistent project tokens (+ProjectName), context tags (@home, @office, @phone), and metadata like due:YYYY-MM-DD and created:YYYY-MM-DD. I usually pick short, lower-case project names (for example +website-redesign or +taxes2025) so filters stay tidy and predictable.
For structure, I often create a top-level task that represents the project itself and then list subtasks that reference the same +Project tag. For example:
(A) 2025-09-01 Plan content outline +website-redesign due:2025-09-07 created:2025-08-28
(B) 2025-09-02 Draft homepage copy +website-redesign @computer t:2h
(C) 2025-09-05 Review with designer +website-redesign @meetings
This way I can grep for +website-redesign and see the whole arc. If I want visible milestones I add a headline like "Start: Rebuild homepage +website-redesign" and mark it complete when the phase is done. For nested or complex projects I adopt a simple numbering scheme in task text like "1/5: Wireframe header", "2/5: Select images" — it’s low-tech but gives a sense of progress without needing fancy features.
The other things that save my sanity: keep one or two contexts for each task (avoid spamming tags), use due: only for real deadlines, and add t: for time estimates so I can batch short tasks. I also use a 'blocked' keyword for tasks waiting on someone else (or depends:TaskID if my tool supports IDs). Tools like the todo.txt CLI, Simpletask, or any editor + grep make it easy to filter by +project or @context. Finally, archive completed items regularly — I keep a monthly archive file — and periodically rename project tags for consistency. It’s surprisingly satisfying to close the final milestone and watch the +project disappear from the active list; it feels like finishing a season of a good series, and I end the session with a little grin and a fresh cup of coffee.
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